Distinguish between trial balance and balance sheet

The purpose of preparation of balance sheet is to show true and fair view of the business enterprise on any particular day and at a specific point of time. The Trial Balance and Balance Sheet are very dissimilar from each other. The preparation of Trial Balance is not compulsory at all, but the preparation of Balance Sheet is obligatory for every company.

  • Companies use accounting software that helps prepare financial statements.
  • Trial balance consists of the list of general ledger accounts and their balances.
  • Instead, it is more concerned about the assets and liabilities of an organization.

Though both serve different purposes, they are very important for a business. To understand the use and importance of both, we need to see the differences between Trial Balance vs Balance Sheet. The objective of creating an adjusted trial balance is to inspect the mathematical accuracy after the adjusting entries are posted in the company accounts. After the adjusted trial balance is prepared the financial balances are used to create the financial statements. The balance sheet is part of the core group of financial statements.

Difference Between Trial Balance And Balance Sheet

A trial balance is a summarized worksheet which includes all ledger balances as at a particular point in time. All the debit balances will be recorded in one column with all the credit balances in another. The main objective of preparing a trial balance is to detect the mathematical accuracy of the ledger balances.

difference between balance sheet and trial balance

Companies prepare trial balances to identify any mathematical errors present in their double-entry accounting system. If the total of the debit side is equal to the total credit side, it means the ledger is free of any mathematical error. It provides arithmetical accuracy and difference between balance sheet and trial balance acts as a precursor in preparing the financial statements. Trial balance is used for verification of amounts from various ledgers. It also determines the balances of different ledgers accounts. The balance sheet will express the company’s assets, equity, and liabilities.

In addition to this, the balance sheet also differs from the trial balance in the ways listed above. A balance sheet is a detailed statement of a company’s total assets and liabilities, along with the capital that is put in by the company’s shareholders. Usually, trial balance is prepared every month or at any time to verify the accuracy of books of accounts. The purpose of preparation of trial balance is to verify whether all debits balances are equal to the all credit balances. On the other hand, the signature of the auditor is required to prove the accuracy of the liabilities and capital presented in the statement of financial position or balance sheet. While the statement of financial condition or balance sheet is prepared after the statement of production cost, income statement, and the statement of retained income.

What is the difference between Trial Balance and Adjusted Trial Balance?

Trial Balance shows the total closing balance of all the ledger accounts for the specific period i.e. for a month, for a quarter, for a six month, and for a whole year. In the double-entry accounting system, there is always the same amount of Credit corresponding to every Debit. So, the total of both columns (Debit & Credit) of the trial balance is always equal, if not then there is an error in the posting of the transactions.

With accounting software, these clerical errors are unlikely. Nominal account balances from trial balance are posted to the profit and loss account to arrive at net profit. Subsequently, this net profit as well as the balances of real and personal accounts from the trial balance is recorded in the balance sheet. Balance sheet is prepared in ‘T’ format with liabilities recorded on the left and assets recorded on the right.

difference between balance sheet and trial balance

The balance sheet is also referred to as the statement of financial position. A financial statement showing the company’s income and expenditures is known as the income statement. With the help of income statements, one can understand the financial health of his business. In order to understand the financial conditions the balance sheet and the cash flow statement also play an important role.

The financial statement depicting total assets and liabilities of an organization along with the capital invested by the shareholders in the same is known as the Balance Sheet. In a balance sheet, the assets and the liabilities are divided into two separate categories which include current assets or current liabilities and noncurrent or noncurrent liabilities. If a discrepancy is found in the trial balance, the difference causing it should be investigated. Until such time the errors are rectified, the amount is put to the suspense account. Once the errors are identified, rectified and the trial balance tallied, the suspense account is closed since the balance no longer exists.

The main purpose is to give insight to the potential and existing investors about the position and the financial well-being of a company. Ledger BalancesA ledger balance is an opening balance that remains available during the start of each business day. It comprises of all the deposits and withdrawals, used in the calculation of the total funds left in an account at the end of the previous day. We will now look at the trial balance we saw in the previous section. Additional Paid-up CapitalAdditional paid-in capital or capital surplus is the company’s excess amount received over and above the par value of shares from the investors during an IPO. It is the profit a company gets when it issues the stock for the first time in the open market.

Once companies prepare it, they must work on the other financial statements. Once all those financial statements are ready, companies prepare the balance sheet. The trial balance is a list of balances that go into the financial statements. Due to this feature, some users may confuse it with the balance sheet. However, the trial balance is an internal document that accumulates various balances from the general ledger.


Along with that, assets and liabilities are also listed in the annual balance sheets. In general, the trial balance is prepared at the end of the month or at the end of the accounting period, i.e. it can be prepared as per the requirement of the entity. On the other hand, balance sheet is prepared only at the end of the accounting period. So, here in this article, we are going to talk about the differences between trial balance and balance sheet, take a read. Adjusted trial balance can be defined as “a listing of the general ledger accounts and their account balances at a point in time after the adjusting entries have been posted”. Adjusted trial balance includes the following accounting entries, which are not included in the trial balance.

This starts from charting of all accounts to journalizing to posting to preparing income statement and finally financial statement . Trial balance lists all three types of accounts – real, personal and nominal. The balance sheet considers only real and personal accounts. Balances of nominal accounts come in the profit and loss accounts.

The balance sheet is an external document available for company’s stakeholders and the general public to obtain an understanding of the company’s financial performance. • Trial balance includes balances from all the accounts prepared in the general ledger, and the balance sheet includes only the relevant data from the asset, liability and capital accounts. Only the real and personal account balance gets displayed on the balance sheet. On trial balance, you can view the three accounts, namely – personal, real, and nominal accounts. Trial balance is primarily used for internal use of accountants and auditors to check arithmetical accuracy of books.

The Trial Balance is not read by the users of the financial statement or stakeholders, but the Balance sheet is used by them. A Trial Balance is the preparation of all accounts from ledger card notes and prepared in ascending order. Balance sheet is prepared in ‘T’ format with liabilities on the left side and assets on the right side.

However, they are also fundamentally different from each other in various aspects. The primary differences between the balance sheet and trial balance include the following. A balance sheet is ideally prepared on the last day of a financial year, and it is of utmost importance to follow the set arrangement of total assets, liabilities, and stockholders’ equity. It https://1investing.in/ is generally regarded as a company’s financial statement, and when the accounts are being finalized, a balance sheet forms a part of it. An accountant usually prepares a trial balance at the end of a specified period. On the other hand, a balance sheet is prepared for a company as on a specific date—for example, the Balance Sheet for XYZ as on 31st Dec, XXXX.

However, the balance sheet is an actual financial statement. However, it only includes those assets, liabilities or equity. Overall, the trial balance acts as a statement that accumulates various general ledger balances. It also includes information for other financial statements, particularly the income statement. All accounts reported in the trial balance end up on the primary financial statements. It is a critical part of the overall accounting process that companies perform.

Furthermore, the trial balance is prepared at the beginning of the financial statement preparation and the balance sheet is prepared at the end. Trial Balance is a part of the accounting process, which is a schedule of debit and credit balances taken from all the ledger accounts. As every transaction affect two sides, i.e. every debit has a corresponding credit and the reverse is also true. The total of debit and credit balances are equal in the trial balance. In contrast, the Balance Sheet is the statement that exhibits the company’s financial position, by summarizing the assets, liabilities, and capital on a particular date. In order to do this, the firm prepares a number of financial statements that include a balance sheet and trial balance.

Accounting Identity – In Accounting

It is categorized as current liabilities on the balance sheet and must be satisfied within an accounting period. Temporary AccountTemporary accounts are nominal accounts that start with zero balance at the beginning of the financial year. The balance is visible in the income statement at the year-end and then transferred to the permanent as reserves and surplus. The main objective of preparing a trial balance is to examine the arithmetical accuracy of books of accounts. Thus, the balance sheet is an overview of what the company owns and what the company owes including the value of owner’s equity. The balance sheet is important for different stakeholders to comprehend the financial position of an organisation at any specific period.

Balance sheet is a financial statement which shows the financial state of the company i.e., the net position of assets and liabilities of a company on the final day of reporting period. The trial balance and balance sheet are very important and they play a vital role in checking the arithmetical accuracy of ledger balances and also show the financial state of company. Some users may confuse the balance sheet and trial balance due to their similar features. Essentially, the balance sheet is a financial statement, while the trial balance is a part of the accounting process.

This is a very high level of understanding of the balance sheet. Here, cash is an “asset” account, and capital is a “liability” account, and both are increasing. By following the formula of debit and credit, we can approach this transaction. DebitDebit represents either an increase in a company’s expenses or a decline in its revenue. Trial balance acts as a major source to make a balance sheet. On the other hand, an audited copy of the balance sheet must be submitted to the Registrar.